HR Assistant

The HR Assistant supports the HR team in Gaza by providing administrative and secretarial support, managing employee files, coordinating recruitment and onboarding activities, and ensuring accurate time and leave management. The role involves maintaining confidentiality and adhering to ICRC policies and principles. Responsibilities Provides general secretarial and administrative support for the PAC team in Gaza (handling correspondence, registration and filing). Updates individual employee files (both digital and hard copy) on a timely basis and ensures completeness. Manages the Service Task Management mailbox and attributes requests to concerned HRSP; ensures timely closure of requests. Provides administrative follow-up for recruitment, training and onboarding/offboarding activities. Shares information on HR issues with the rest of the HR team. Prepares and submits SRs for Gaza HR as needed. Organizes logistical and administrative requirements for meetings, trainings, and staff gatherings. Ensures proper leave and overtime management and recording for unconnected employees in Gaza sub-delegation. Updates time data to ensure accurate holiday and overtime records for reporting. Informs HR Responsible and HRM on recurring issues related to time and leave management. Records payroll information for Gaza-based employees and coordinates with departments to ensure payroll details are included without delay. Reviews and records overtime information timely. Ensures aligned implementation of Compensation & Benefits related policies. Follows up on work-related messages and correspondence with relevant contacts and departments. Takes responsibility for own professional learning and development. Requirements University degree in Business Administration or related field. Very good command (written and spoken) of English. Computer literate, with excellent knowledge of Microsoft Excel and PowerPoint. At least 3 years' experience in a similar field of activity. Skills Employee File Management Recruitment Coordination Onboarding Coordination Time Management Leave Management Administrative Support Secretarial Support MS Excel MS PowerPoint Confidentiality Management Languages English