Senior Office Manager

About the Role Abdul Latif Jameel is seeking a Senior Office Manager to join their team in Makkah, with operations spanning Jeddah and Makkah. This full-time role requires an experienced professional to manage and coordinate the daily administrative functions for a Director, ensuring smooth operations and efficient information flow within the department. Key Responsibilities Manage and delegate queries addressed to the Director to appropriate subordinates, ensuring timely follow-through. Identify and obtain necessary materials for meetings from various sources, and compile data for reports and statistics based on verbal instructions. Execute routine departmental functions, making daily decisions to support team activities and maintain workflow efficiency. Handle all confidential typing for the Director, other Managers, and subordinates, strictly maintaining confidentiality. Control and secure sensitive or highly confidential files, data, letters, and reports, restricting access to authorized personnel only. Receive and record sensitive files, confidential letters, and reports from Senior Management, peers, and external sources. Compose replies to routine inquiries and draft responses to non-routine ones, following instructions from the immediate superior. Coordinate the Director's day-to-day activities, including managing daily schedules, meeting reminders, and other appointments. Arrange meetings, visits, and make comprehensive travel, hotel, ticket, and transport arrangements. Sort and prioritize all correspondence and reports, assess urgency for replies, forward items requiring immediate personal attention, refer others to relevant subordinates, and follow up to ensure prompt responses. Format, generate, and prepare reports for the Managing Director. Exercise initiative and independent action by conducting inquiries, preparing routine correspondence, and responding to inquiries. Follow up on transactions with other related divisions and departments within the company. Establish and maintain effective paper-based and electronic filing and retrieval systems. Candidate Requirements A minimum of 3 years of relevant experience in office management or executive support. Demonstrated ability to handle confidential information with discretion. Strong organizational and time management skills. Proficiency in managing schedules, coordinating meetings, and making travel arrangements. Excellent written and verbal communication skills for drafting correspondence and reports. Ability to work independently and exercise initiative in daily tasks. Work Environment This is a full-time position based in the Makkah region, supporting the administrative needs of a dynamic department within Abdul Latif Jameel. The role involves interaction with various levels of management and external stakeholders.