Executive Assistant/Project Coordinator Hautū Job Details | ministry03

Executive Assistant/Project Coordinator Hautū Job Details | ministry03 By continuing to use and navigate this website, you are agreeing to the use of cookies. Accept Close Skip to main content Home Who We Are About Us Work With Us Our Role & Purpose Our Leaders Featured Jobs Graduate & Internship Jobs Learning Support Jobs All Jobs How We Hire How We Hire Frequently Asked Questions Privacy Statement - Recruitment Search Jobs Home Who We Are About Us Work With Us Our Role & Purpose Our Leaders Featured Jobs Graduate & Internship Jobs Learning Support Jobs All Jobs How We Hire How We Hire Frequently Asked Questions Privacy Statement - Recruitment Applicant Login Employee Login Search Jobs Job Description Apply now Job Title: Executive Assistant/Project Coordinator Hautū Posting Start Date: 06/10/2026 Job Description: Help shape the future of Education We work to shape an education system that delivers equitable and excellent outcomes Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system. About this role | Mō tēnei tūranga We’re looking for a highly organised and trusted Executive Assistant/Project Coordinator to provide one on one support to our Hautū, Te Poutāhū | Deputy Secretary. This role will also provide backup project coordination services to the large Curriculum Programme of work. You’ll manage dynamic schedules, oversee confidential administrative tasks, and ensure our Hautū | Deputy Secretary is equipped to lead their business groups effectively. You’ll join a connected, collaborative and supportive team where the work is varied and fast-paced, with regular engagement across the Ministry, Ministers offices and external partners. You’ll think two steps ahead to make sure all the little details are taken care of. This includes. owning a changing and often complex diaries overseeing and proactively managing busy inboxes triaging requests to ensure urgent matters are actioned and others are delegated appropriately preparing meeting packs and coordinating papers sharing your knowledge through peer mentoring opportunities. Your trustworthy, proactive support, and strong judgement will be critical to the smooth running of our business units and in enabling our Hautū to focus on strategic leadership. This is a fulltime office-based position in Wellington, with some degree of flexibility after an initial establishment period in the role. Salary range: $ 85,225 - $103,071 per annum + KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience. For more details about the role, you can view the Job Description here Executive Assistant / Project Coordinator Hautū About you | Mōhou ake You’ll bring a calm, professional presence and strong judgement, along with: Proven experience providing executive support to a senior leader (Tier 2 ideally) in a complex organisation. Experience managing the diary of a senior leader, arranging appointments and organising papers to support meetings. Project coordination experience Excellent organisational, relationship-building, administrative and time management skills. Sound judgment, discretion and professionalism Knowledge of and experience of the Machinery of Government and/or public sector High proficiency in Microsoft tools, including MS Teams The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct . In return, you’ll join a supportive team culture with a strong focus on development and have the opportunity to contribute to meaningful change in education. About our group and team | Mātau rōpū ake The Curriculum Centre Group provides expertise and partnership for the New Zealand Curriculum, Te Marautanga o Aotearoa and Te Whāriki. The Group leads the national curricula for Aotearoa New Zealand and associated systems and processes of assessment and aromatawai. The Group designs, develops and provides curriculum services for teachers, kaiako, leaders, ākonga, their whānau and communities that reflect their identities, languages and cultures, bringing together curriculum, teaching expertise and evidence for the development, support and review of inclusive curricula, assessment and NCEA. Our strengths are across te reo Māori, mātauranga Māori, disability, inclusive learning support and culturally relevant content so that Te Mahau supports learning that is inclusive for all ākonga. Are you ready to make a difference? | Kua rite koe mō tēnei mahi? If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role. For further information, please contact Zoreen Ali, Manager Business Support at Zoreen.Ali@education.govt.nz Applications close Midnight Tuesday 20 October 2026 We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know. Apply now Opens in a new tab. Opens in a new tab. Careers Home MoE Website All Jobs Privacy Copyright Contact Us