Production Estimator/Contracts Administrator

This is a remote position. Key Responsibilities Sales & Production Estimating • Prepare accurate estimating mark-ups and client quotes in line with pricing strategy. Validate estimates for buildability, materials, scope, and cost accuracy. Support Sales with complex, high-value, or high-volume tenders. Convert won projects into detailed production jobs. Complete quantity take-offs and confirm scope against contract documents. Define material, labour, subcontractor, and project requirements. Prepare Scope of Works and Material Take-Offs. Complete job set-up and handover to the construction team. Feed construction outcomes and lessons learned back into estimating. Procurement • Source competitive pricing for labour, materials, equipment, and subcontractors. Prepare purchase orders and track quotes and deliveries. Maintain supplier information and pricing databases. Maintenance & Warranty • Coordinate warranty, defects, and post-project service requirements. Prepare scopes and documentation for Operations. Assess responsibility using NCC/BCA and manufacturer requirements. Maintain records and support the business in resolving disputes. Contracts Administration & Compliance • Maintain company and subcontractor certificates of currency and insurance records. Track renewals and ensure licences, tickets, certificates, and compliance documents do not expire. Prepare and maintain SWMS, inductions, white cards, safety and quality documentation. Complete subcontractor packs, prequalification questionnaires, and builder portal submissions. Follow up rejected submissions through to acceptance. Maintain accurate compliance registers. Fleet & Document Control • Maintain the company vehicle register, including registrations, servicing, inspections, tolls, and infringements. Coordinate fleet renewals and ensure obligations do not lapse. Organise and maintain project documents, drawings, specifications, contracts, and variations. Keep registers and tracking systems up to date. Liaise with site staff, suppliers, and internal teams to resolve documentation and project issues. Requirements • Bluebeam experience is essential. Minimum 2 years Australian construction experience; 5 years' production estimating experience preferred. Strong production estimating skills across materials, construction methods, sequencing, and quantities. Experience with quantity take-offs, shop drawings, and Scope of Works documentation. Experience preparing mark-ups and client-facing quotes. Construction contracts administration experience, including insurance, compliance, subcontractor documentation, and registers. Strong understanding of Australian construction practices and documentation. Highly organised with the ability to manage multiple estimating, procurement, and administrative tasks. Strong attention to detail and ability to investigate discrepancies or unclear scope. Proactive and able to manage recurring obligations without supervision. Experience with Knack, Orbis Nexvia, and HubSpot is desirable, or willingness to learn. Strong written and verbal communication skills.