Administrative Assistant

About the Role Qureos is seeking an Administrative Assistant to join our team in Jiddah, Makkah, Saudi Arabia. This full-time role will provide essential support to the HR Operations Team, focusing primarily on HR administration, employee relations, and labor-related matters. The position also involves general administrative and coordination support within the department. Key Responsibilities in HR Operations & Employee Relations Provide administrative support for daily HR Operations and Employee Relations activities. Handle and coordinate employee concerns, grievances, complaints, and labor-related matters. Support the management team in addressing disciplinary actions, warnings, investigations, and employee cases in accordance with company procedures. Prepare HR-related letters, notices, disciplinary documents, reports, and correspondence. Maintain accurate and confidential records of employee cases, disciplinary actions, and HR documentation. Coordinate with employees, management, and relevant departments to resolve employee-related concerns. Provide guidance and administrative support on matters related to Saudi employment practices and labor requirements. Ensure HR processes and employee actions are properly documented and aligned with applicable requirements. Administrative & Workforce Support Maintain employee files, records, trackers, databases, and document filing systems. Support employee onboarding, mobilization, accommodation, transportation, and other workforce-related administrative activities. Prepare reports, presentations, letters, correspondence, and meeting materials. Coordinate meetings, appointments, calendars, travel arrangements, and accommodation bookings. Assist with data entry, HR reports, trackers, and dashboard updates. Coordinate with internal departments and business units on employee and administrative matters. Handle confidential and sensitive employee information with discretion. Support general office administration and document control activities. Qualifications and Requirements Arabic speaker with strong English communication skills. Diploma or Bachelor's Degree in Human Resources, Business Administration, Management, or a related field. Minimum of 5-10 years of relevant experience in HR administration, HR Operations, Employee Relations, or administrative support. Working knowledge of Saudi Labor Law and HR regulations. Previous hands-on experience handling employee relations, labor concerns, grievances, disciplinary actions, warnings, investigations, and employee cases in Saudi Arabia is required. Experience dealing with Saudi labor-related matters and employee documentation is highly important. Strong proficiency in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook. Work Environment This is a full-time position based in Jiddah, Makkah, Saudi Arabia, supporting the HR Operations Team. The role requires handling confidential information and coordinating with various internal and external stakeholders.