Finance Coordinator

Finance Coordinator is responsible to perform the below elaborated financial activities and tasks relevant to the projects. The Finance Coordinator role is crucial in ensuring that all financial processes are handled efficiently and accurately Review the incoming invoices/claims as per the Standard Operating Procedures (SOP) and make sure that all supporting documents are providedCross-check the Interim Payment Certificates (IPCs) against the contractor invoice(s)/claim(s) in case of any discrepancy, notify the respective Project ManagerCoordinate with the relevant authorized individual and/or department and make sure that the IPC/IPCs is/are signed and formally processedPrepare formal letter for each invoice subsequent to getting approval of Project Manager (PM) and other relevant department/authorized individual(s)Communicate and follow-up with the Chief of Staff Directorate of DABS, make sure the IPC/IPCs is/are singed and collect all signed/approved invoices for further processPrepare a comprehensive tracking sheet, with mandatory details, for recording each invoice, BGs, retention, balance of advance paymentFormally notify Finance and Procurement Departments ahead of BGs expiration datePrepare an individual comprehensive tracking sheet, in a specific format containing of all necessary details, for the invoices/claims processed internally by DPMO, Finance Department and sent to MoF and/or Donor’s representative for further processingPrepare Bank Guarantees (BGs) extension or releasing related request with having coordination with the PM of the respective project(s)Provide and share updated status of invoices, BGs, advance payment balance, and retentions of each project with the respective PM and PMO management as per their requestReport financial status of project(s), to the management, via a Tracking Sheet and/or other required tools on monthly basisRecord signed copy of each invoice in the relevant share drive created for the respective project and notify the PM accordinglyCommunicate with the contractors via PM to ensure smooth progression of their claims/invoiceCommunicate/coordinate with the Finance Directorate for smooth processing of invoices and other financial transactions of project(s)Communicate with donors/funding agency and Ministry of Finance, if requiredProvide precise and accurate financial information to all relevant stakeholders, within organization and/or an external organization, if required based on the approval of DPMOCoordinate with the PMs/Program Managers in relation to financial matters and invoices/claims related issue(s)Perform other financial related tasks that may assign by the DPMO/Deputy Director, Program Manager(s) Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related fieldA Master’s degree (e.g., MBA) can be an advantageCPA (Certified Public Accountant)CMA (Certified Management Accountant)Typically, five years of experience in finance, accounting, budgeting, or a related roleExperience in managing budgets, reporting, and working with accounting software is often requiredStrong understanding of financial reporting, budgeting, and forecastingAdvanced Excel skillsAttention to detail and high level of accuracyStrong organizational and communication skillsAbility to work under pressure and meet deadlinesFluency in written and spoken English is required; knowledge of local languages is a plus